There are numerous varieties of organization communication differing on their purpose, even if it is it’s inner or external communication. It influences the methods businesses communicate within and also with other networks to re-superstructure information. There space various develops of that such as memos, circulars, annual reports, news relax etc. All of these have their importance and play crucial role in the security of a business.

You are watching: What is an office memo circular

What is a memo?

A memorandum, typically known together a memo, can be identified as a quick message or record supplied for internal communication in any type of organization. They have the right to be offered to easily and also quickly connect a targeted variety of audiences about vital announcement or change in policy. The may likewise communicate procedure amendments, price increase, reminders for teams, summaries of agreement terms, etc. They serve their purpose by notifying the audience about the information or asserting lock on call to action such as attending a meeting or applying a change in the manufacturing process. Except the purpose they serve, they are highly effective in connecting the writer v reader.

What is a circular?

Circulars deserve to be termed together those letters which room circulated come a larger group of world at the same time. It conveys a specific message or a tip to be observed in the future. That is a straight and lucrative approach that delivering details which assurance the it will certainly be received by every recipient simultaneously. The main objectives of these circulars are organization issues and also emphasize much more attention to it is in sought through the administration of a business. The usage of a circular constantly in a business aspect is thought about to convey information among organization such together an intra-department conversation. The is regarded as an effective tool of company communication together it disperses a post to a large group concurrently.

Difference between Official Memos and Circulars

In every organization, the managerial view is given far-ranging importance as it shows a comprehensive viewpoint. It assures effective communication in the workplace, which helps employees and departments in trading information. In general, lots of world consider memos and circulars together same and interchange castle without understanding the difference between them. Despite, this terms room quite different in state of topic matter and also the strategy of distributing it among the audience. To elaborate this difference, a managerial view is required. It will provide in-depth technique which defines and differentiates in between these two types of business communication. Here, the difference in between memos and also circular are brief discussed.

Difference in subject and content

A memo has content or topic that is minimal to some extent. As such official memos are used as an ext exclusive element in nature. They offer as a reminder to who or a particular group of world in an company to do a job or action and have the right to vary in indigenous count together per need. The sender can deliver any idea or plan by simply releasing a memo to the to plan recipients maintaining in perspective theimportance of word count. Top top the various other side, in contrary to the memo, a circular is composed of multiple topics and also affairs i m sorry are disputed either to highlight their prestige or proposal to overcome a drawback. Apart from that, a circular expand its objective to general subjects which are of daily organization routine.

Difference in terms of distribution

The organization communication occurs between a sender who demands to provide a message and recipient i m sorry receives the message. This conversations can take place at a large scale, not just within the room but likewise occur at an intradepartmental level. In respect to distribution, a memo is not generally shared in comparison to a circular. It may happen that a memo in ~ an company or room is sent to only a human being or group working top top a specific task. It is shared as per the requirement restricted to only those who are associated with that to any extent such as the issuance of a typical notice. Regarding the circulation of circular, it has actually a much wider spectrum and covers a large group of people. That delivers a comparatively basic information or announcement. For this reason, the is much more commonly offered for proclaiming purpose through a business, firm or an agency as a formal publicly statement. The info or announcement deserve to be printed on big banners or distributed as handouts top top simple file in the form of leaflets or flyers. The main idea is to circulate the blog post for the general public in basic or come a enormous group of human being as much as possible.

Nature of content in Memo

Last yet not least, at times memo (short ax of the memorandum) may likewise refer to any type of legal aspect or statutory documentation such together MOA (memorandum that association), MOU (memorandum that understanding), etc. Circulars are more related come business-oriented issues and do not cover the legal element at any type of extent. The often consists of various topics, however all are related to subject problem of an organization’s interior procedures, such as annual stock clearance, an invitation to a ceremony, join of a new partner, etc.

In a nutshell

These two modes of service communication somewhat differ in regards to the subject matter involved and also the method these message are distributed to its intended audience.The difference in between official memos and also circular in regards to a managerial perspective plainly defines the style, purpose and also target audience of both. It have the right to be summarized together below:


Sample of one instructing employees to report top top time

Here is a sample of one which offers a basic idea about its in business. This fictitious circular is native HR department instructing the employee of the production department to it is in punctual as the number of late reporting it s okay high.

See more: How To Replace A 19 97 Ford F150 Heater Core Replacement, 1997 Ford F

Date: September 18, 2019 To: manufacturing department From: HR room Subject: instructions about reporting ~ above time it is i found it in the previous month that the number of employees of manufacturing department reporting late at occupational has substantially increased. Hence, it is intimated to the whole department to be on time. The entrance time at the factory must be sharp 8 am, a elegant time of 5 minute is allowed. Us hope that the entire department will certainly follow the punctuality the time. Regards,

Sample the an main memo around a meeting

To better understand the ide of an official memo, below is a sample regarding a call of conference by a room manager come the corresponding team.

To: Inbound Marketing Team From: S.K. Mathew, Head of Marketing room Date: September 18, 2019 Subject: Monthly power Report together the month that August has actually ended, let’s arrangement a team meeting about the monthly performance report concerning the targets accomplished and areas to job-related on. Please be all set with the sales figures, feedback of customers and new customers lead. Looking front to a constructive outcome from this meeting, Regards